Event Terms & Conditions


Deposit: In order to secure a booking, a deposit of £750.00 and duly signed agreement are required.  Please note these booking fees are non-refundable and non-transferable in the event of a cancellation. Payment of a deposit is the acceptance of these terms and conditions, even in absence of reciprocated contract.

Cancellations: Please Contact the Conference and Banqueting Department immediately. The hotel will make every effort to resell the function suite on your behalf up to 6 months prior to the date and if successful there will be no further charges incurred other than the deposit and prepayment already paid. Within 6 months the hotels cancellation policy is the full room hire revenue and 65% of the contracted food revenue (calculated on menu 1 of the banqueting menu price at the time) including deposit and prepayment.

Amendments: If you should find it necessary to make any alterations to your details, please ensure you speak directly to the Banqueting Department.

Accommodation: We would advise anyone wishing to retain a block booking of bedrooms, to check availability and hold a provisional reservation now. The rooming list must be confirmed one month in advance otherwise the rooms will be released. Accommodation rates are at a discounted rate and are not available in conjunction with any other offer. Any standing agreement of rates with a hotel and third party suppliers, are not impacted by these conditions. Please note that rates will be subject to increase by annual review.

Final Details: Final Detail appointments should be arranged with the Banqueting Team at least 10 weeks in advance. Appointment times are during the hours of 9am to 3pm Mondays to Fridays; please plan this into your schedule in good time. Our Banqueting Department will be very happy to help you to arrange an appointment.

Final Numbers: Together with any special dietary needs should be confirmed 14 days beforehand.  This or, the minimum number, whichever is the greater, will be the number charged. Refunds cannot be given for non-actualised guest numbers.

Account: On receipt of final numbers a pro forma invoice will be emailed to you and payment must be settled 10 days in advance of your wedding date. Any extra charges must be settled on departure by cash, bankers draft, approved credit card, debit card or by Bacs payment.

General: All food and beverages will be supplied by the hotel. Miniatures are not permitted as favors. Guests may not consume drink other than that provided by the hotel either in the hotel or within its perimeter. For guest safety and supervision of consumption, any alcohol brought onto the premises and consumed during event may be confiscated until guest check out.

Provisional Bookings: A booking will be held provisionally for up to 14 days provided there are no other parties interested in the same date. If this should be the case, we will contact you and you will be required to confirm the date with the necessary deposit, or release it, at that point.


  • Formal package available Monday to Thursday only

  • Minimum number of 75 guests

  • A deposit of £300.00 is required to confirm your booking. This is refundable after the event, subject to terms and conditions

  • All baggage will be subject to spot checking on arrival at the hotel

  • Dunadry Hotel & Country Club reserve the right to refuse the sale of alcoholic beverages to any person who cannot provide proof of age

  • Access to any other area of the hotel is not permitted during the function

  • Full payment and final numbers are required 48 hours in advance

  • All other Dunadry Terms and Conditions apply